03/20/19 20:08 PM  

Reports - Live Reports - Overview | RingCentral

« Go Back


SummaryRingCentral Live Reports equips decision-makers of organizations by providing access to reports on inbound and outbound calls close to real-time. The data, representing usage statistics, is displayed graphically on dashboards. Live Reports can be accessed on the RingCentral Online account and RingCentral Phone for Mobile or via dedicated websites.

Live Reports Overview

RingCentral Live Reports empowers your organization's decision-makers by providing access to reports on inbound and outbound calls close to real-time which can be displayed on dashboards. This feature helps you optimize the advantages of your phone system by presenting usage analysis and trending metrics in an easy-to-read graphical format. With separate views and several filtering options, you can target your report to reveal exactly what you want to know to increase your business performance.

IMPORTANT: Live Reports provide graphical representations of usage statistics close to real-time; Call logs show raw data of all the incoming and outgoing calls and faxes made by the entire account; while Reports display a graphical analysis of the account's usage statistics for the past 24 hours.

Click on links below to learn more.

Access Live Reports 

See the following articles for more information.

Reports - Live Reports - Known Issues and Workarounds | RingCentral 
Reports - Live Reports - Manage Access | RingCentral

What are the Features of Live Reports?

 Over 30 metrics available, both inbound and outbound calls are supported.

 Real-time reporting on queues, with aggregated data available for up to 24 hours.

 Create and manage multiple dashboards.

 Easily manage dashboards: drag and drop widgets to create and configure dashboards.

 Service Level identification and management.

 Show data for Queue level visibility, such as customers waiting, SLA, and AHT.

 Show data for Agent level visibility, such as status, talk time, hold time, transfer rate, and call count.

 Set privacy settings: make multiple dashboards visible to anyone or visible only to the owner (only the owner can edit a dashboard).

 Access Live Reports via the RingCentral Online accountRingCentral Phone for Mobile, or through dedicated Live Reports websites.

 Wallboard view: display the dashboard on a big screen.

 Data export capabilities.

 Supports RingCentral permissions (no access, read-only full access).

[Back to Topics]


Live Reports is available as a paid add-on for any RingCentral Office customer in the USCanada, and UK. RingCentral customers in Europe can sign up for test accounts.

[Back to Topics]

What are the Limitations of Live Reports?

• Changes to Live Reports will take effect after 4 hours on the RingCentral Online account. This means that changes in queues' names, agents' names, extensions' names, adding agents to queues, deleting queues or agents, switching or assigning agents or queues sites, agents work hours, and similar changes do not appear in Live Reports immediately.

For example, when a User is added to a queue or the site for a queue is changed, the customer will have to wait up to 4 hours for that change to be reflected in Live Reports.

• Special characters are NOT supported in RingCentral Live Reports. To avoid any issues when generating reports for agents, make sure that you have removed any special characters on agents' names before generating a report.

• Live Reports keep data for only 24 hours starting from now, any older data is dropped.

Live Reports get aligned with the RingCentral Online account, which is also aligned with the RingCentral Phone for Desktop status. However, only the Do Not Disturb (DND) status results in the Online account get updated from available to unavailable.

• For Multi-Site enabled accounts, Live reports will only display information for sites that are assigned or enabled to the User. The User may view the data for all Sites if they are assigned to the Main Company Site. For more information on viewing Multiple Sites in Live Reports, go to RingCentral Multi-Site - View Data for Multiple Sites in Live Reports.

[Back to Topics]

How to Access Live Reports

Account administrators and Users with administrative privileges can follow the steps below to access Live Reports through the RingCentral Online account, RingCentral Phone for Mobile, or through the Live Reports site

Users with administrative access can create and customize reports based on metrics such as Service Level, Call Volume, Agents Count, Agent Details, Queue Monitor, Queue Details, and Queue Calls.

Live Reports get synchronized with the RingCentral Online account and RingCentral Phone status in real-time. 

See User Roles and Permissions | RingCentral for more information.

There are 3 ways to access Live Reports.

Using your RingCentral Online account 
Using the Live Reports website 
Using the RingCentral Phone for Mobile 

How to Access Live Reports using your Online account

1. Log in to the RingCentral Online account.

2. Go to Admin Portal > Analytics Live Reports.

NOTE: Access to Live Reports is controlled via roles and permissions as set by the Group Manager.

[Back to Topics]

How to Access the Live Reports website 

1. Go to any of the websites below:

• live.ringcentral.com
• live.ringcentral.co.uk
• live.ringcentral.eu

2. Enter your RingCentral login credentials, then click Log In.

NOTE: You will not be asked to sign in to this page if you are already logged in to your RingCentral Online account.

Live Reports website Login screen

The Live Reports dashboard is now loaded.

Live Reports website

[Back to Topics]

How to Access Live Reports using the RingCentral Phone for Mobile

1. Launch the RingCentral Phone for Mobile on your device.

2. Go to My Profile (tap your profile picture) > Reports > Live Reports.

NOTE: Depending on your assigned User role and permissions, you will see a different screen. Users with administrative access will see Historical ReportsLive Reports, and Quality of Service.

Tap Live Reports.

On the other hand, Users who only have Live Reports permission will be taken directly to the Live Reports page.

Users with Live Reports permission can view Live Reports

3. Tap the Refresh button Refresh button to reload the data.

See Also

Reports - Live Reports - Widgets Overview | RingCentral 
Reports - Live Reports - Manage Access | RingCentral
Reports - Live Reports - Manage Dashboards | RingCentral 
Reports - Live Reports - Known Issues and Workarounds | RingCentral 

Was this information helpful?

Tell us why and what can we do to improve this information